Job Title: HR Advisor (Full Time)

Department: Core

Reports to: HRBP

Salary:  £35,000 per annum

Closing Date: 22nd June 2025

Brentford FC Community Sports Trust

With community work spanning three decades, Brentford FC Community Sports Trust has established itself as a pioneering organisation for the local community. It uses the power of sport to educate, motivate and inspire people from all walks of life.

Working in partnership with Brentford FC, the Trust offers a portfolio of programmes in education, health, sports participation and community engagement. The Trust has won the ‘Football League Community Club of the Year’ award four times and now employs more than 150 members of staff. 

Inclusion Statement

Brentford FCCST is an organisation which values and is passionate about diversity and inclusivity. We welcome and encourage applications from qualified candidates, including those from underrepresented groups – such as those from ethnically diverse backgrounds, women, those from the LGBTQ+ community and those with disabilities.

Should you require any workplace accommodations (also known as ‘reasonable adjustments), you will have the opportunity to let us know at the appropriate points in the hiring process.

Safeguarding Statement

Brentford FCCST is committed to equality, the safeguarding and welfare of all children and adults at risk. This responsibility is shared by all staff and volunteers at the club, safeguarding is everyone’s responsibility. Staff will be required to undertake regular safeguarding training to enable and reinforce a proactive approach to safeguarding. This role requires the post holder to apply all relevant policies and uphold the club’s commitment to safeguarding vulnerable people to ensure a safe environment for all. This includes the timely reporting of any safeguarding concern to the safeguarding team.

General Trust Accountabilities

• To ensure compliance with all relevant policies, including health and safety and safeguarding policies
• To ensure compliance with all relevant legal, regulatory, ethical and social requirements
• To build and maintain good working relationships both internally and externally, maintaining a professional image at all times when representing Brentford FC Community Sports Trust
• To keep confidential any information gained regarding the Trust and its personnel
• To maintain a flexible approach to work at all times.

The Role

We are seeking a proactive and experienced HR Advisor to join Brentford FC Community Sports Trust. This is a true generalist role, requiring active involvement at all levels of HR, from transactional and administrative tasks to providing strong HR advisory support and managing payroll processes. 

This is a newly created role and a great opportunity for someone who is passionate about providing excellent HR support and is eager to contribute at all levels.

Main Purpose of Job

The HR Advisor will play a key role in ensuring the effective implementation of HR policies and procedures, fostering positive employee relations, and contributing to the organisation's overall success. You will provide a professional and efficient HR service to managers and employees throughout the Trust. 

You will be responsible for preparing the monthly payroll processes and will lead on the benefits administration (including pensions) and collaborate with our benefits provider to ensure member benefits are processed correctly. 

You will ensure  that our HR processes operate efficiently, consistently embody our organisational values, and meet legal and best practice standards.

Responsibilities

HR

Act as first point of contact for Trust staff and line managers on HR operational, employment relations and recruitment matters.

• Provide first-line HR guidance on HR issues and policies and escalate complex issues to the HRBP.
• Assist in the development, review, and implementation of HR policies and procedures, ensuring they are legally compliant and aligned with the organisations needs and values.
• Coordinate the employee life cycle process including:
  • New starters and onboarding process.
  • Preparation of contracts and other contractual documentation.
  • Pre-employment and DBS verifications.
  • Probation
  • Leaver process and conducting exit interviews.
• Manage the onboarding process for the Casual workforce.
• Prepare HR correspondence, including letters related to contract changes, promotions, and leavers.
• Lead on Hibob (HR System) administration, ensuring employee records are accurate and up to date
• Manage HRIS systems, ensuring data integrity.
• Provide HR reports when required.
• Supporting hiring managers through the end-to-end recruitment process, ensuring consistency and best practices are followed, and safeguarding compliance is adhered to.
• Work with Senior Manager – Recruitment and Training to ensure staff training details are monitored and up to date.

Payroll

Responsible for coordinating the monthly payroll data process and administering the Trust employee benefits and pension schemes.

• Prepare the monthly payroll process (including pension and benefits and coordinate with HRBP and Finance to ensure accuracy before signoff.
• Work and collaborate with external payroll provider
• Analysing and reporting on payroll data
• Developing and refining payroll procedures
• Lead on benefits administration (including pension), working with outsourced benefit providers to ensure staff are enrolled correctly.
• Provide advice on benefits to employees and liaise with benefits brokers

Other Responsibilities

• Build effective relationships to achieve the efficient delivery of human resources and payroll services to staff.
• Actively participate in HR projects and initiatives.
• Handle sensitive information with the utmost confidentiality, especially regarding individuals' personal details and concerns.
• Follow established protocols for data protection and privacy.
• Support and guide staff members in understanding and adhering to safeguarding policies in collaboration with the Safeguarding Team.

This is not an exhaustive list, and you may be expected to undertake other reasonable activities that are commensurate with the role level.

Key Internal Relationships

• Trust Staff and Line Managers
• Head of Business Services and Finance Department
• Safeguarding Manager

Key External Relationships

• Benefit Provider
• Payroll (Ciphr)

Person Specification:

Essential Criteria

• Experience in working in not -for – profit or third sector organisations
• CIPD Level 3 (Foundation) or CIPD Level 5 (Associate) or equivalent experience
• Good knowledge of UK employment legislation
• Experience in advising in employment relations and advising employees and            managers in line with policy and HR best practices
• Good experience of payroll and benefits administration.
• Self-motivated, work independently and in a team.
• Excellent written and verbal communication skills.
• Ability to work under pressure and without supervision
• Humble, empathetic and people-focused approach
• High levels of attention to detail and accuracy and strong numeracy skills

Please note that where appropriate for the role, you will be required to complete additional background checks such as Disclosure and Barring Service (DBS) checks and police checks for any time you have lived or worked outside of the UK in the last 10 years. You can find out more about this at https://www.gov.uk/dbs-check-applicant-criminal-record

Please also note that a CV application will not be sufficient. Applications will not be considered where the application form has not been completed in full.

 If the role you are applying for involves regulated activity, please fill out the Declaration of Offences Form